When you archive an email, the email disappears from your inbox, but it doesn’t get deleted. Instead of giving its users just two options how to manage emails-let them be or delete them-Outlook makes it possible to move emails into a special archive folder, which is sort of like that junk drawer most people have in their homes, where small items and documents are stored so they don’t just lie around the house. That’s where the Outlook archive folder comes in. Thankfully, storage space has become very cheap over the years, and virtually all major email services, including Outlook, now give their users gigabytes of email storage for free.Ĭonsidering that most emails are not even 1 MB large, it’s easy to see how so many people end up with thousands and thousands of emails just sitting in their inbox, refusing to delete anything because they don’t have time to manually separate important emails from subscriptions, newsletters, notifications, and spam. Now make sure Run this rule now on messages already in "Forward" (or whatever you named the forwarding folder).Back in the day, most email services offered so little storage space that their users were forced to delete most emails they received.Make sure Turn on this ruleis not checkedunder Step 2: Setup rule options.Double-click the desired contact or list from your address book, or type the email address to which you want to forward under To ->.Click people or public group (or people or distribution list) under Step 2: Edit the rule description.You can alternatively check forward it to people or public group as an attachment (or forward it to people or distribution list as an attachment) to forward messages not inline but attached.Make sure forward it to people or public group (or forward it to people or distribution list) is checked under Step 1: Select action(s).Click Yes under This rule will apply to every message you receive.Click Next > (leaving all conditions unchecked).Highlight Check messages when they arrive.Select Tools | Rules and Alerts. from the menu.Select Create Rule… from the menu that shows.Make sure the Home (or the HOME) ribbon is open.Make sure the " Forward" folder is open.Copy all messages you want to forward to the "Forward" folder.
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